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Personal Assistant / Admin Assistant

Location:

Macquarie Park - New South Wales - Australia

Function:

Administrative/Support

Ref #:

20210017295
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Description

This role is part of our administration team, providing critical support to our Leadership Team (7 members) and the Marketing & Talent Acquisition functions. In this role, you will be responsible for booking travel, completing expenses and setting up meetings for the Leadership Team. You will also be required to work with the TA function to book interviews and provide ad hoc administration support to Marketing.


Responsibilities include:

Set up all Leadership team meetings and All Hands meetings

Manage and book travel including flights and accommodation for the leadership team

Complete all expense processing for the Leadership team

Arrange and coordinate candidate interviews with the hiring team, include reserving conference rooms and any necessary travel arrangements

Tracking monthly spend & monitoring available funds 

Submitting monthly report on time & within guidelines 

Raising POs and processing invoices 

Tracking collective PO & P-card actual spend vs. budgeted funds 

Maintaining inventory of marketing collateral  

Assisting with Tradeshows

Entering new RFPs into Ombud 

Exporting, proofreading, and formatting completed RFPs

Qualifications

Prior experience in an administration and coordination role

Strong communication and interpersonal skills required. High level of self-initiative and resourcefulness

Practice effective time management skills with attention to detail

Demonstrated sense of urgency with an emphasis on delivering results

Willing and able to adjust to multiple demands, shifting priorities and demonstrate flexibility and resilience in a fast-paced environment

Strong organizational skills

Excellent Microsoft Office skills

Corporate overview

Here at UKG, Our Purpose Is People. UKG combines the strength and innovation of Ultimate Software and Kronos, uniting two award-winning, employee-centered cultures. Our employees are an extraordinary group of talented, energetic, and innovative people who care about more than just work. We strive to create a culture of belonging and an employee experience that empowers our people. UKG has more than 13,000 employees around the globe and is known for its inclusive workplace culture. Ready to be inspired? Learn more at www.ukg.com/careers

EEO Statement

Equal Opportunity Employer

Ultimate Kronos Group is proud to be an equal opportunity employer and is committed to maintaining a diverse and inclusive work environment. All qualified applicants will receive considerations for employment without regard to race, color, religion, sex, age, disability, marital status, familial status, sexual orientation, pregnancy, genetic information, gender identity, gender expression, national origin, ancestry, citizenship status, veteran status, and any other legally protected status under federal, state, or local anti-discrimination laws. 


View The EEO is the Law poster and its supplement. 

View the Pay Transparency Nondiscrimination Provision

UKG participates in E-Verify. View the E-Verify posters here.


Disability Accommodation

For individuals with disabilities that need additional assistance at any point in the application and interview process, please email UKGCareers@ukg.com or please call 1 (978) 250 9800.