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Office Manager - Corporate Services

Location:

Macquarie Park - New South Wales - Australia

Function:

Facilities

Ref #:

201702524
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Description

This is an opportunity to reimagine and redefine our office space into an attractive, high performing environment. We have offices in Sydney, Melbourne and Brisbane, and our business is growing at a rapid rate.

You’ll deliver high quality and cost-effective office management whilst maintaining safe, reliable and efficient office operations. You’ll manage a small team locally and become part of a wider team globally. You’ll project manage space master planning, sustainability program implementation and management, and manage third party vendors and partners who play a large role in the daily operations of our corporate offices.

Responsibilities include:

• Perform periodic portfolio reviews and establish short and long-range plans to ensure we are meeting best practices in the following areas:
o Business Continuity and Life Safety Best Practices - Office standards, policies, procedures and guidelines
o Linking facility management to strategy including workplace culture and branding
o Headcount planning - Work order system implementation and day to day management
o Planned preventive maintenance tasks/procedures
o Communication infra-structure
o Custodial, maintenance, utility and security costs
o Evaluate and integrate use of contractors
o Record retention
o Local Government regulations
o Manage relationship with travel services provider
o Be primary point of contact for any issue escalations and quarterly reviews
o Work with US Travel Team to negotiate corporate rates at area hotels with large volume
o Work with US Travel Team to plan all small meetings with hotel rooms and space
o Create relationship with key stakeholders in the region, provide reporting, analysis and recommendations on how to improve program or control cost
o Assist with passport and visa requirements for international travel.

• Provide support to the Procurement organization in terms of:
o Acting as the on-site point of contact for Procurement related inquires
o Providing tactical support during RFP and Contract negotiation events
o Maintain a repository of vendor related contracts
o Be a single point of contact for providing responses to Audit and Compliance tracking teams.
o Track Procurement function led savings for the site and region.

Qualifications

Ideally, you’ll have:
• Bachelor’s Degree in Business Administration or equivalent experience in a related field
• Corporate Services/Office Management experience in a similar role
• Proven ability to multi-task and prioritize in a fast-paced environment
• Strong people, technical and analytical skills coupled with the ability to manage and lead teams
• Good decision making, listening and leadership skills
• The ability to plan, execute and manage projects effectively, efficiently, and on time
• Superb written and oral communication skills, and the ability to operate in team environments. and ability to work with people from other geographies.
• MS Outlook, Word, Excel, PowerPoint, and Project skills
• Knowledge of basic accounting and finance principles, and an ability to understand budgets and track expenses
• Very good understanding of office operations and infrastructure and integrate the same with business needs and strategy of the organization
• An understanding of the Procure to Pay process.
• An understanding Procurement transaction processing

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Corporate overview

You’re empowered when you’re a Kronite. 

Want to be part of an elite group of highly skilled professionals? We think our employees are a special group of talented, energetic, and innovative people. And for that reason, we refer to ourselves as Kronites. Kronites care about more than just work. We recognize the need to maintain a healthy work-life balance – to live inspired. In fact, it’s expected! You’ll soon learn that we take work and fun seriously. No matter what position you hold at Kronos, you’re a Kronite. And we want you to feel like you have the power to make a difference in your life and the lives of others, at work and beyond. Want to learn more about our culture? Follow us on Twitter @work4kronos. #MyWorkInspired

Kronos is a global provider of workforce management and human capital management cloud solutions. Kronos’ industry-specific workforce applications are purpose built for businesses, healthcare providers, educational institutions and government agencies of all sizes. Tens of thousands of organizations – including half of the Fortune 1000® - and more than 40 million people in over 100 countries use Kronos every day. 

EEO Statement

Kronos is proud to be an equal opportunity employer and is committed to maintaining a diverse and inclusive work environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, physical or mental disability, age, or veteran status or any other basis protected by federal, state, or local law.