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Executive Assistant - Mexico City - Bilingual in English & Spanish

Location:

Mexico City - MX - Mexico

Function:

Administrative/Support

Ref #:

2019002842
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Description

The Executive Assistant provides high level, confidential executive support to the VP/GM for Latin America and their direct organization.

Duties include but are not limited to:

• Assists in the creation of executive level presentations. Gather and organize information and translate into presentation. Advanced PowerPoint skills needed
• Assists department staff in meeting deadlines for various tasks and projects as required
• Prepares travel arrangements and handles expense reports for department heads
• Organizes and schedules meetings, including contacting participants, booking rooms, and ordering catering. Prepares agenda and other materials as necessary
• Handles department purchasing card reconciliation and department billing
• Maintains operations of the department including new hire setup, liaison to facilities and IT teams
• Oversees the processing and tracking of vendor purchase orders and payments
• Negotiates contracts and coordinates corrective and preventive maintenance of the office and equipment. Supervise cleaning services. Manage office administration’s relationships. Keep up-to-date fixed assets inventory
• Maintains departmental supply levels including being main contact for printer and technical concerns
• Completes special projects and other duties as required

Qualifications

• Experience in similar positions carrying out the administration of general services and negotiation with suppliers
• Proven organizational skills and the ability to multi-task, with keen attention to detail
• Advanced proficiency with Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Proven ability to work independently, highly organized and effective in handling multiple detail-oriented projects in a fast-paced environment
• Strong communications and interpersonal skills and a team player
• Ability to interact with various levels of business functions and professionals in and outside the organization, and to respond effectively to the needs of the business is required
• Attentive to details and results
• Must be fluent in English & Spanish (written and verbal)

***PLEASE SUBMIT RESUMES IN ENGLISH
#LI-POST

Corporate overview

You’re empowered when you’re a Kronite. 

Want to be part of an elite group of highly skilled professionals? We think our employees are a special group of talented, energetic, and innovative people. And for that reason, we refer to ourselves as Kronites. Kronites care about more than just work. We recognize the need to maintain a healthy work-life balance – to live inspired. In fact, it’s expected! You’ll soon learn that we take work and fun seriously. No matter what position you hold at Kronos, you’re a Kronite. And we want you to feel like you have the power to make a difference in your life and the lives of others, at work and beyond. Want to learn more about our culture? Follow us on Twitter @work4kronos. #MyWorkInspired

Kronos is a global provider of workforce management and human capital management cloud solutions. Kronos’ industry-specific workforce applications are purpose built for businesses, healthcare providers, educational institutions and government agencies of all sizes. Tens of thousands of organizations – including half of the Fortune 1000® - and more than 40 million people in over 100 countries use Kronos every day. 

EEO Statement

Kronos is proud to be an equal opportunity employer and is committed to maintaining a diverse and inclusive work environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, physical or mental disability, age, or veteran status or any other basis protected by federal, state, or local law.