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Administrative Coordinator

Location:

Lowell - Massachusetts - USA

Function:

Engineering

Ref #:

201702123
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Description

As part of the Engineering Administrative Operations team, the Administrative Assistant will perform a variety of administrative functions across the Products and Technology organization.
The successful candidate must possess the following:
Customer oriented “can-do” positive attitude, be flexible and have exceptional ability to handle shifting priorities in a fast-paced environment.

• Support and maintain strong partnerships with the Products & Technology team and cross functional business partners to ensure needs are met.
• Identify, analyze and resolve a wide variety of daily issues and support operations of fast-paced department.
• Coordinate logistics and agendas for onsite and offsite meetings including scheduling, room set up, vendor relations, catering and completion.
• Coordinate international and domestic travel and prepare required travel documents. Obtain visas for international travel.
• Handle department purchasing via PCard; reallocates charges to appropriate cost center & account line, and submits receipts to ensure compliance with company policies.
• Budget management, process and track invoices and payments.
• Process and reconcile expense reports.
• Maintain office filing system and establishes new files as required (both paper and electronic formats).
• Works with a team on special, non-recurring and ongoing projects and events. Coordinate audio visual; identify, negotiate and coordinate space; set up & breakdown; food & beverage/ catering; content coordination, etc.

Qualifications

• 3-5 years’ of administrative, project management and event planning experience
• Customer oriented approach and ability to adjust style to fit audience and ability to establish and maintain positive working relationships with a variety of personalities and complex situations
• Previous experience maintaining department budget
• Creative, energetic, “can-do” attitude with ability to change direction in a fast-paced environment
• Ability to multi-task, prioritize, and manage time effectively
• Demonstrated strong computer skills including Microsoft Word, Excel, PowerPoint, Visio, SharePoint . Experience with Oracle, SharePoint and Social Media platforms a plus
• Excellent communication and organizational skills - Strong attention to detail; analytical and problem-solving abilities
• Ability to work independently and as part of a team

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Corporate overview

You’re empowered when you’re a Kronite

Want to be part of an elite group of highly skilled professionals? We think our employees are a special group of talented, energetic, and innovative people. And for that reason, we refer to ourselves as Kronites. Kronites care about more than just work. We recognize the need to maintain a healthy work-life balance — to live inspired. In fact, it’s expected!

Whether you’re playing foosball in one of our game rooms, working up a healthy sweat in group fitness classes, or videoconferencing with Kronites thousands of miles away, you’ll soon learn that we take work and fun seriously.

No matter what position you hold at Kronos, you’re a Kronite. And we want you to feel like you have the power to make a difference in your life and the lives of others, at work and beyond.

 

 

Kronos is the global leader in workforce management solutions that enable organizations to control labor costs, minimize compliance risk, and improve workforce productivity. Tens of thousands of organizations in 100 countries – including more than half the Fortune 1000® - use Kronos time and attendance, scheduling, absence management, HR and payroll, hiring, and labor analytics applications.  Kronos customers include enterprises large and small across diverse industries worldwide including retail, hospitality, healthcare, manufacturing, public sector, services, and distribution.

 

Kronos is a privately held company and was founded in 1977. Headquartered in Chelmsford, Massachusetts, Kronos employs more than 5,000 people worldwide.

 

Kronos is an Equal Opportunity Employer.

EEO Statement

Kronos is proud to be an equal opportunity employer and is committed to maintaining a diverse and inclusive work environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, physical or mental disability, age, or veteran status or any other basis protected by federal, state, or local law.